Board of Directors Meeting
Thursday, January 11, 2007
Members in Attendance:
Elizabeth Allison, Jim Clayton Jr., Larry Ehrig, Brian Nicholas, Amy Morrow and Duane Selken,
all board members were present.
President Jim Clayton Jr. called the meeting to order at 6:30 P.M.
Allison read the Secretary’s report from December 14, 2006.
Ehrig read the Treasurer’s report from September 1, 2006 through December 31, 2006
Additions to the Agenda: Under New Business: Replacement trees, Computer payroll renewal, Year end reports
Agenda: Nicholas made motion to accept agenda with additions, Selken seconded, motion carried by unanimous vote.
Secretary’s Report: December 14, 2006 Selken made motion to accept report, Morrow seconded, motion carried by unanimous vote.
Treasurer’s Report: Allison made motion to accept report, Morrow seconded, motion carried by unanimous vote.
Bills presented for payment: Bills were presented. Motion to pay Allison, seconded by Morrow, motion carried by unanimous vote.
Maintenance Report: Kristofer Kempf reported that he has been cleaning out culverts, TIP Electric trimmed some trees so they could be taken down without hitting the lines. Duane Selken helped install culvert in unit 4.
Community Building Report: Total in accounts $108,116.00.
Website: Has a new format.
Security Report: Mark Baugh reported that Christmas decorations were stolen
Fish Report: Awaiting two more fish structures
Water Quality Committee Report: None
Silt and Dredge Committee Report: Duane Selken reported that one dredge part still needs picked up in Monroe.
Duane will meet with Greg Townley from NRCS about Fleur Drive it might be possible that Walnut Creek Watershed Grant money will apply.
Rural Improvement Zone Report: Attorney did not return phone call regarding status.
Signs for Entrances -Amy Morrow contacted Lon Fisher and had draft of signs. Six signs would cost $380.00. Two signs would be 14 x 36 “Road closed to through traffic” for Buena Vista Drive and Caron Drive. Four signs would be 36 x 36 for all four entrances. Ehrig made motion to purchase the six signs, seconded by Nicholas, motion carried by unanimous vote.
Morrow made motion to purchase a quantity of 500 copies of the 2007 Lake Directory and sell for $5.00 each, seconded by Selken, motion carried by unanimous vote.
Poweshiek Water sent a proposal for water repairs, Selken will be in contact with them before their meeting on the 16th of January.
The board and Mark Baugh will meet with Par-Mar security on the 6th of February at 6:30 p.m. to work out schedule for them to assist this summer with security.
Our Attorney has draft of easement for Mark Morarie.
The DNR did not return Wendy’s phone call in regards to what can be done about the otter’s in the lake.
Morrow presented information on weather proof informational board for the North Entrance to replace upcoming events sign, Nicholas made motion to purchase a 41 x 43 informational board in the amount of $360.00, seconded by Ehrig, motion carried by unanimous vote.
John Haynes attorney sent a letter requesting that some additional rights be granted to his client. The Holiday Lake Board of Directors will not agree to any thing less than the original injunction.
Darryn Abben’s attorney sent a letter requesting that the culvert located on lot 211 in unit 4 be replaced. The letter has been sent onto the lake’s attorney for a response.
Greg Hansen has contacted the lake attorney with an agreement to make payments on his account. He was concerned that his lot lines are in the roadway on Holiday Lane and the only way to verify this would be for him to have a professional survey done.
Christmas bonuses: Kris Kempf $100.00, Wendy Schwab $100.00, Mark Baugh, Kathy Bennett and Leonard Lamb each $50.00.
Fleur Drive needs rip rap and Selken will speak with the NRCS to see if this could be taken care of with the grant.
Nicholas recommend that boat dock be replaced at the end of Fleur Drive, all board members are to look at.
Fees for 2007 was talked about and tabled as Nicholas indicated that the CPI was not available until the end of January.
Resolution was made for a $10.00 per lot late fee to be assessed for maintenance fees not paid by the 1st of May of each calendar year. Selken made the motion to accept the resolution, seconded by Ehrig, motion carried by unanimous vote.
Resolution was made for a $25.00 collection fee per lot owner to be assessed if maintenance fees not paid by the 15th of May of each calendar year. Ehrig made the motion to accept the resolution, seconded by Morrow, motion carried by unanimous vote.
The dam inspection report was presented. The inspector had told Selken that we have a well-kept dam.
Galen Hanna had contacted Selken about purchasing a bench to be placed by the flagpole on the dam in memory of his wife Diane. He will get information and present it to the board.
Letter was presented for the board of directors to sign regarding Franklin Drive, notifying them that the ditch on the North side would be opened up to divert the water, this will be done in the spring of 2007.
Request for a humidifier for the office to be purchased to help with static electricity. Allison made motion to purchase humidifier at True Value for $30.00, seconded by Selken, motion carried by unanimous vote.
Building permit for unit 2 lot 124 Gibbs was tabled, Ehrig will call Gibbs and request a copy of Poweshiek County Building Permit, and a detailed drawing of the septic to make sure it meets the guidelines of Holiday Lake.
Wendy Schwab requested vacation time for Thursday January 25, Friday January 26 and ½ day on Saturday January 27, 2007, Morrow made motion to grant vacation time, seconded by Nicholas, motion carried by unanimous vote.
This will be posted on the website, office door and on the answering machine.
Ehirg made a motion to purchase storage shelves from Kris Kempf for $250.00, Selken seconded, motion carried by unanimous vote.
Hardwood trees are needed to replace trees in Powell Park, Ron Ellis, Jon Wessels may donate trees and Liz Allison will donate trees. This will be put in the newsletter and on the website asking for donations or additional trees.
Allison made a motion to renew the computer payroll, seconded by Nicholas, motion carried by unanimous vote.
The 4th quarter and yearend reports are completed and mailed.
Communication received by the Board: None
Next board of directors meeting is scheduled for Thursday, February 8, 2007 at 6:30 p.m. in the Maintenance Office
Motion to adjourn by Morrow, seconded by Ehrig, motion carried by unanimous vote.
Meeting adjourned at 7:30 P.M.
Minutes taken by Wendy Schwab Office Manager
Typed by Wendy Schwab Office Manager