Board of Directors Meeting
Thursday, March 8, 2007
Members in Attendance:
Elizabeth Allison, Jim Clayton Jr., Brian Nicholas, Amy Morrow and Duane Selken were present.
Larry Ehrig was absent
President Jim Clayton Jr. called the meeting to order at 6:33 P.M.
Allison read the Secretary’s report from February 08, 2007. Clayton Jr. read the Treasurer’s report from September 1, 2006 through February 28, 2007
Additions to the Agenda: Under bills for February add Walcot Welding; New Business add Donation Paddle Boat Races, CPI Calculation, CPI Billing, Lake assets for personal use, Building Codes, Bank Loan, Emergency Contacts; Under Communication Received by the Board add Duane Popenhagen Fire Hydrants, Colleen Fettkether Maintenance Fees, Due Date, Easter Egg Hunt, Connie Sjerven Maintenance lots for sale.
Agenda: Morrow made motion to accept agenda with additions, Nicholas seconded, motion carried by unanimous vote.
Secretary’s Report: February 08, 2007 Morrow made motion to accept report, Selken seconded, motion carried by unanimous vote.
Treasurer’s Report: Nicholas made motion to accept report, Selken seconded, motion carried by unanimous vote.
Bills presented for payment: Bills were presented. Motion to pay Morrow, seconded by Allison, motion carried by unanimous vote.
Maintenance Report: Kristofer Kempf reported that he has been moving snow, and welded both sides of the snow plow.
Community Building Report: Total in accounts $109,500.09
Security Report: Not very many people have been ice fishing.
Fish Report: Dick Osborne reported that all anglers on private waters must abide by the rules and regulations governing fishing, including bag limits set by the State.
Water Quality Committee Report: None
Silt and Dredge Committee Report:
Rural Improvement Zone Report: Should be on Poweshiek County Supervisors agenda on 3-12-07
Old Business: 2007 fees are $160.00 per lot and $120.00 per lot owner.
Allison made a motion to plant 10 trees in the Holiday Lake Subdivison, Nicholas seconded, motion carried by unanimous vote.
Holiday Lake will not be able to receive funds for Equip, but John Banzhaf is. Details need to be worked out.
Prices for gates for Caron and Buena Vista were presented and tabled.
Building permit for Unit 1 Lot 18 Angel was tabled.
New Business: Complaint against Robert Pursley was received about vehicles in the road.
Complaint against damage done to roads due to construction was presented, Clayton Jr. has spoken to Ron Angel and this will be taken care of.
Complaint against Barbara Haynes with dog loose was received, a letter as first violation will be sent.
Complaint against Gary Showalter with dog loose was received, a letter as first violation will be sent.
Complaint against Dan Hanover with dog loose was received, a letter as first violation will be sent.
Complaint against Jim Curran with dog loose was received, a letter as first violation will be sent.
Nicholas made a motion to donate two sweatshirts to the Eagles club in Tama, seconded by Allison, motion carried by unanimous vote.
How to proceed with small claims was tabled until April.
Septic contracts were spoken about and Daniel Bru informed Holiday Lake of contracts that had not been renewed with him. Poweshiek County Sanitarian has been notified.
A letter will be sent to William Vileta extending the boards appreciation for the use of his generator to fuel the snow- plow during the recent power outage.
Selken made a motion to have the transmission on the Ford pickup rebuilt, seconded by Morrow, motion carried by unanimous vote.
Strobe light for pickup was tabled as Dick Osborne has two lights that he will donate if they will work for us.
The u-joint on the backhoe needs replaced, Kris will get cost estimates and present to the board in April.
Morrow made the motion to change the watercraft rules that only one motorized as opposed to a non-motorized watercraft per lot is allowed on the water of the Holiday Lake Subdivision, seconded by Nicholas, motion carried by unanimous vote.
Nicholas made a motion to remove from the watercraft rules the displaying of unit number and lot number on watercraft, Morrow seconded, motion carried by unanimous vote.
Clayton Jr. read the following: Jim Clayton Jr. President called a special meeting on Saturday February 17, 2007 in order to determine annual maintenance fees for 2007-2008.
Members in Attendance: Jim Clayton Jr., Larry Ehrig, Amy Morrow and Duane Selken.
Elizabeth Allison and Brian Nicholas were absent. Jim Clayton Jr. President called the meeting to order at 10:15 A.M.
Ehrig made a motion to pass a resolution so that the fees for 2007 through 2008 will be $160.00 per lot, seconded by Morrow, motion carried by unanimous vote. Motion to adjourn by Morrow, seconded by Ehrig, motion carried by unanimous vote. Meeting adjourned at 10:20 A.M. Minutes taken by Jim Clayton Jr. Typed by Wendy Schwab Office Manager.
Allison made a motion to donate $25.00 to the Paddle boat races, seconded by Selken, motion carried by unanimous vote.
CPI Calculation was determined by the Holiday Lake Attorney and will always go through him so that the liability will fall on him and future boards will not have to worry about it and it will be done in January of each year.
CPI Billing - Nicholas requested that the CPI be a separate line item in the future. The lake attorney will be asked to verify correct procedure according to the By-laws.
Nicholas asked about the use of Lake Assets for personal use as he had a report that the company truck was used to pull a vehicle out of the ditch. Clayton Jr. explained that Robert Howe was going up Barbara Drive and slid into the ditch. The car was in a dangerous spot and is was a bigger liability to leave the vehicle there than to pull it out. Normally the company vehicle is not used to pull vehicles out due to liability issues.
Nicholas asked about the status of the building codes that were given to the lake attorney. Clayton Jr. will check on.
Clayton Jr. noted that the bank loan was paid off in the amount of $59,082.41.
There is a sign up list for emergency contacts in the office to help direct emergency vehicles.
Communication received by the Board: Duane Popenhagen asked about the use of dry hydrants for the use of the recent house fire. The fire department can use the dry hydrants in the wintertime. They had pump problems.
Colleen Fettkether asked about the CPI this will be checked on, due date and Easter Egg Hunt - Fauna Nord and Kim Pendarvis are on the Social Committee.
Connie Sjerven asked if maintenance owned lots are for sale. They are not for sale at this time.
Next board of directors meeting is scheduled for Thursday, April 12, 2007 at 6:30 p.m. in the Maintenance Office
Motion to adjourn by Morrow, seconded by Selken, motion carried by unanimous vote.
Meeting adjourned at 7:52 P.M.
Minutes taken by Wendy Schwab Office Manager
Typed by Wendy Schwab Office Manager