Board of Directors Meeting
Thursday, April 12, 2007
Members in Attendance:
Elizabeth Allison, Jim Clayton Jr., Larry Ehrig, Brian Nicholas, Amy Morrow and Duane Selken all board members were present.
President Jim Clayton Jr. called the meeting to order at 6:30 P.M.
Allison read the Secretary’s report from March 08, 2007.
Ehrig read the Treasurer’s report from September 1, 2006 through March 31, 2007
Ehig read the current Bills.
Additions to the Agenda: Under New Business add Trash Can for Powell Park, Ronald Puls, Letter from Engineer and Barking Dogs; Under Communication Received by the Board add Jamie Hoffert CPI and Covenants, Connie Gage CPI and attorney fees, Connie Sjerven South Entrance.
Agenda: Morrow made motion to accept agenda with additions, Nicholas seconded, motion carried by unanimous vote.
Secretary’s Report: March 08, 2007 Selken made motion to accept report, Ehrig seconded, motion carried by unanimous vote.
Treasurer’s Report: Morrow made motion to accept report, Allison seconded, motion carried by unanimous vote.
Bills presented for payment: Bills were presented. Motion to pay Nicholas, seconded by Selken, motion carried by unanimous vote.
Maintenance Report: Kristofer Kempf reported that he would like to establish a rock pile on Larry’s Drive. Cost would be around $200.00 and rock would not be left overnight there. Ehrig made the motion, Morrow seconded, motion carried by unanimous vote. Big mower needs nine new blades cost of $16.00 each. Board approved the purchase of new mower blades. When the water was high the swim platform moved. Nicholas reported he has people willing to assist in moving it. Powell Park stump removal cost is $200.00. Board approved the removal of stumps.
Kris expressed gratitude to the following persons who helped in the clean up of trees and brush after the ice storm:
Jim Clayton Jr., Jim Clayton Sr., Herb Richards, Robert Hunt, Les Keeling, Duane Selken, and Hurschel Taylor.
Community Building Report: Total in accounts $109,500.09
Website: 1,810 visits in March
Security Report: None
Fish Report: None
Water Quality Committee Report: Meeting at Connie Sjerven’s house on April 19th at 6:30 p.m.
Silt and Dredge Committee Report: Selken picked up dredge part in Monroe
Rural Improvement Zone Report: Harold Vokoun challenged all board members to get on board to help with getting this project finished.
Looking for persons to donate trees for the Holiday Lake Subdivision.
Larry Ehrig ordered gates to help with security this summer.
Ehrig made motion to approve building permit for Unit 1 Lot 18 Angel, seconded by Morrow, motion carried by unanimous vote.
Jim Curran was sent a letter about his dog being loose, per Jim he does not have a dog.
Small claims: 15 have paid in full: 3 bank garnishments: 2 making payments.
Stobe light for pickup is normal maintenance expense, Kris is to purchase one.
Front seal for backhoe was replaced for $6.25.
EQUIP-is cost share program through the county: A letter of agreement will be written up for John Banzhaf.
Maintenance Fees and CPI; Duane Selken explained that in 2005 $4.56 was not assessed to lot owners for the CPI, and in 2006 when Brian Nicholas figured the CPI he only went back to 1996 not 1995 as the By-Laws and attorney letter state. (Copies of the 2005 and 2007 attorney letter are available at the office during normal business hours)
Thank you letter to Sandy Clayton was signed for making curtains for the office door.
Under roads in the spring newsletter it will be added that Benton County Dust Control is $900.00 for 400’
Manatts chip and seal coat bids were presented and tabled.
Letter from Mary Kauffman was presented and a response letter will be sent.
Ehrig made a motion to change Land craft registration wording from non-state registered to non-street legal, Nicholas seconded, motion carried by unanimous vote.
Board approved the purchase of 500 more lake maps.
Morrow made the motion to pay $5.00 per muskrat trapped out of season to Mike Kaiser , Selken seconded, motion carried by unanimous vote.
Junk vehicles was tabled until a list can be made up of all of the ones around the lake.
Theisen’s in Grinnell carries non-phosphate fertilizer.
Fax machine jams when receiving incoming messages, board approved purchase of a new one for $250-300.
Randall Vandee requested to have a wedding on the dam on Sat. July 7th. Board approved but stressed that no vehicles are to be on the dam.
Thanks was given to Jim Clayton Jr., Amy Morrow, Duane and Darlus Selken and Larry and Joan Ehrig for helping get the invoices sent out.
Ernie and Kathy Tomlinson and Mark and Fauna Nord will host the paddle boat races. Donations and help are needed.
Payment for fireworks will be sent and request for something special to be done for the 45 anniversary of the lake.
Grand Marshall for the boat parade was talked about and several names mentioned. Wendy will contact.
It was rumored that Wendy gave out 16 vehicle stickers, there is a maximum of four per lot. Wendy noted that her own children get guest passes and if someone has a question to come to her not go through the rumor mill.
Ehrig made a motion to purchase a trash can for Powell Park, seconded by Nicholas, motion carried by unanimous vote.
Ronald Puls property has been foreclosed on. Holiday Lake has a judgment against it.
Ehrig read a letter from French Reneker regarding roads when Duane Selken had met with him.
Barking dogs are considered a nuisance.
Communication received by the Board:
Kevin Irwin asked if he could wait to pay his maintenance fees until his business problems were cleared up. Jim Clayton Jr. told him that fees needed to be paid by May 1st.
Jamie Hoffert spoke about CPI and covenants - JC Miller gave a hand out and explained that the CPI was figured correctly.
Connie Gage asked about the CPI and attorney fees- it was explained that the attorney fees were high due to collection.
Connie Sjerven asked about cleaning the South Entrance ditches. Poweshiek County will be contacted to see what can be done.
Next board of directors meeting is scheduled for Thursday, May 10, 2007 at 6:30 p.m. in the Maintenance Office
Motion to adjourn by Morrow, seconded by Nicholas, motion carried by unanimous vote.
Meeting adjourned at 8:30 P.M.
Minutes taken by Wendy Schwab Office Manager
Typed by Wendy Schwab Office Manager
Special meeting was called by President Jim Clayton Jr.: Allison was absent. Ehrig made a motion to accept bid from Manatts in the amount of $42,987.36 for chip and seal, seconded by Morrow, motion carried by unanimous vote.