Board of Directors Meeting
Thursday, August 9, 2007
Members in Attendance:
Jim Clayton Jr., Larry Ehrig, Brian Nicholas, and Duane Selken were present.
Elizabeth Allison and Amy Morrow were absent.
President Jim Clayton Jr. called the meeting to order at 6:30 P.M.
Rick Happe from Patriot Bank talked about credit/debit card, this will be tabled until after the elections.
Brian Nicholas read the Secretary’s report from June 14, 2007.
Larry Ehrig read the Treasurer’s report from September 1, 2006 thru July 31, 2007
Larry Ehrig read the current Bills.
Additions to the Agenda: Under Old Business add: Playground equipment for beach, Credit/Debit card. Under New Business add: Brooklyn Fire and Rescue Motorcycle Fun Run
Under Communication received by the board: Take off Brad Maus, add Richard Samuelson golf cart.
Agenda: Brian Nicholas made a motion to accept the agenda with additions, Larry Ehrig seconded, motion carried by unanimous vote.
Secretary’s Report: July 12, 2007. Changes were made: Under Silt and Dredge Report add: behind Steve’s Portable Welding Company “of Grinnell for his trip here at no charge” Larry Ehrig made motion to accept report with the changes, Duane Selken seconded, motion carried by unanimous vote.
Treasurer’s Report: Duane Selken made motion to accept report, Brian Nicholas seconded, motion carried by unanimous vote.
Bills presented for payment: Bills were presented. Larry Ehrig made a motion to pay current bills, seconded by Duane Selken, motion carried by unanimous vote.
Maintenance Report: Kris Kempf reported that on the corner of Joan Drive and Lakeshore Drive needs rebuilt and maybe install a culvert across the road. Kris will get ideas and bids. Kris asked if he could have the mower tires filled with green slime, cost is $150.00 instead of paying $20.00 each time they need fixed.
No motion is needed as this is under general maintenance. Kris has also been mowing.
Community Building Report: Total in accounts is $108,719.05. The committee is currently reviewing bids they received for cement work.
Website: No report
Security Report: Security report presented to board by Mark Baugh.
Fish Report: Brian Nicholas reported that 800 Walleye measuring 4 ¼" were put in the lake on 07-28-07 from the poker run participants and Black Crappie would be put in the fall. The Holiday Board of Directors would like to thank every one of the poker run participants for their contribution of fish.
Water Quality Committee Report: Connie Sjerven presented a flyer to the board to be handed out.
Silt and Dredge Committee Report: Duane Selken reported that the Silt meeting was held on Saturday August 4 at 9:30 A.M. The committee recommends that a culvert be installed across Tracy Drive before fly ash is done next year. From Unit 4 Lot 237 to Unit 4 Lot 118 to drain water into Bozo Lake.
They will make up a priority list of roads, culverts and ditches etc. for the board annually. The committee would like the Board of Directors consider someone to manage the infrastructure of the lake
They will contact Sun Valley and Lake Panorama as to how to achieve this. Dredge process is going good, but slow going as running into a lot of rock.
Rural Improvement Zone Report: The Holiday Lake Board of Directors will meet with Poweshiek County Board of Supervisors on Thursday August 16, 2007 at 10:30 A.M.
Bath house/camping Report: Everything is going well. Someone needs to close on Sat. Aug. 25.
Nominating Committee Report: Kim Pendarvis reported that she will help Wendy prepare papers for the Annual Meeting on Saturday August 18, 2007 in the morning and the nominating committee would come at 10:30 a.m. to tabulate the absentee ballots.
Junk Vehicles - table
By-Laws, Article XIV, item E. needs updated to reflect new date to August 19, 2006 and change Silt control/Dredging to Supplemental Fee. Brian Nicholas has questions on the attorney’s changes. By-Laws were tabled.
Nuisances were tabled.
Playground equipment came in today, looking for persons to help put it up.
Credit/Debit card tabled until after the election.
Duane Selken made motion to donate $100.00 to Brooklyn Ambulance for their help the night of the fireworks and in response to request for donations for a new ambulance, seconded by Larry Ehrig, motion carried by unanimous vote.
Duane Selken made motion to donate $100.00 to Brooklyn Fire Department for their help the night of the fireworks, seconded by Larry Ehrig, motion carried by unanimous vote.
Culvert between Bozo and Main Lake is rusted and needs replaced. A main water line has to be worked around also. Looking for a civil engineer to write up specifications so that any contractor who is bidding on it knows what all is involved. Tabled until specifications can be written up.
Mediation will be held on Monday August 20, 2007 for Robert Wolf regarding maintenance fees.
Hearing will be held on Thursday August 23, 2007 for Gaynelle Conner regarding water run off.
Brian Nicholas made motion to approve building permit for Unit 3 Lots 134,135 Pittman, seconded by Larry Ehrig, motion carried by unanimous vote.
Someone has been stealing campaign signs, you can vote against them, but leave the signs alone.
The next step for collection cost involves the attorney at a cost of $500.00 per person. Jean Nible volunteers her services to help.
A letter will be sent asking Todd Robbins to replace his culvert that is too high and is caved in.
Escrow account has been established for the Community Building in the amount of $7,500.00 until the shell is completed.
Larry Ehrig made a motion to pay Fass Construction $9,157.00 for the water run off on John Banzhaf property, Duane Selken seconded, motion carried by unanimous vote. Total cost of the project was $13,502.50. NRCS will pay $4,345.50.
Brian Nicholas made a motion to purchase basketball court stencils for $45.00, Larry Ehrig seconded, motion carried by unanimous vote. Brian Nicholas noted that there are individuals around the lake that would donate the paint and their services to paint the stencils on the basketball court.
Annual meeting items will be planned out after the board meeting.
A motion was made by Brian Nicholas to approve Wendy Schwab’s request for vacation for Monday August 13 and Tuesday August 14, 2007, seconded by Larry Ehrig, motion carried by unanimous vote.
Brooklyn Fire and Rescue Motorcycle Fun Run will be held on Sunday August 26, 2007 with a cost of $10.00 per person, Modern Woodsman will match funds up to $2,500.00.
Communication received by the Board:
Jean Nible spoke about the ATV trails on Wesley Drive, and is not in favor of it.
Richard Samuleson is driving golf cart without current stickers. Tabled
Duane Upah Unit 5 Lot 240 is not maintained or mowed. Tabled
Rick Freeze has an outside toilet. Tabled
Brian Nusbaum second violation dog loose, send $75.00 corporate assessment and letter.
Petition to dredge Bob’s Cove, nothing has been planned as far as the next step of the dredge. Please attend the silt meetings to help plan. Silt meetings are held the first Saturday of every month at 9:30 a.m.
Dan Agnew boat violation, letter will be sent.
Lynda Pinney golf cart violation ran over sign. A bill will be sent for $110.00.
Next board of directors meeting is scheduled for Thursday, September 13, 2007 at 6:30 p.m. in the Maintenance Office.
Motion to adjourn was made by Duane Selken, seconded by Larry Ehrig, motion carried by unanimous vote.
Meeting adjourned at 7:33 P.M.
Minutes taken by Wendy Schwab Office Manager
Typed by Wendy Schwab Office Manager