Board of Directors Meeting
Thursday, September 13, 2007
Members in Attendance:
Charlie Aiels, Audrey Brickman, Jim Clayton Jr. Larry Ehrig, Dale Howe, Amy Morrow, and Duane Selken were present.
President Jim Clayton Jr. called the meeting to order at 6:31 P.M. Dale Howe read the Secretary’s report from August 9, 2007.
Larry Ehrig read the Treasurer’s report as of August 31, 2007.
Larry Ehrig read the current bills.
Additions to the Agenda: Under New Business: put "1. Monthly budget." Under Communications Received by the Board add: Liz Allison, Budget; Gary Taylor, Fish fund.
Agenda: Amy Morrow made a motion to accept the agenda with additions, Audrey Brickman seconded, motion carried by unanimous vote.
Secretary Report from August 9, 2007. Meeting Changes were made. Grammar changes from "good" to "well" and "donation" to "donations". Amy Morrow made a motion to accept the report with the changes. Charlie Aiels seconded, motion carried by unanimous vote.
Treasurer’s Report Duane Selken made motion to accept the report, Charlie Aiels seconded, motion carried by unanimous vote.
Bills presented for payment: Dale Howe made motion to accept the report, Duane Selken seconded, motion carried by unanimous vote.
Maintenance Report: Kris Kempf reported that he’s been working on ditches with Larry and Duane. The tree donated by Vadena Fisher was planted. Lot 302, Unit 1 needs a new culvert sleeves. They’ll use 40’ of 12" plastic tube with a T on the other side as a catch basin. No motion is needed, as this is under general maintenance. The new playground equipment has been installed.
Community Building Report: No report
Website Report: No report given. Jim Clayton Jr. commented on lots of nice pictures on the Website and encouraged everyone to check them out.
Security Report: Security report was presented to the Board by Mark Baugh. 120 vehicles were tagged as a result of being stopped at the gates.
Fish Report: No report.
Water Quality Report: William Vileta reported that several lot owner’s have not secured their shores and a list of those was made. He asked what was the status of the letters that were to be sent out. Jim Clayton Jr. said that Board members will go to each shoreline in question and check it out personally and then the letters will be sent. Vileta also commented that the Lake looks better than it has in 5 years thanks to treatments. There is a lot of grass growing now, but the grass carp should take care of that. Jim Clayton Jr. thanked the water committee.
Also Larry Ehrig just checked with the DNR who did a test of water taken at the Beach. He was concerned about the blooms. The DNR said everything is A-ok. They did the test for free.
Silt/Dredge Report: Duane Selken reported that they intend to finish up Fords cove this year.
Rural Improvement Zone Report: Larry Ehrig reported on the visit to the Supervisors on September 13, 2007. The Supervisors took a vote and turned the proposal down. The reason given was that it would take too much money from the schools. Their figures show that we would have taken $84,000. Robert Josten is recommending that we now petition the Supervisors, which will force them to make a list of improvements that do not need to be completed. He will move forward on making the petition, but will be charging for his services. (Previous to this, he has not charged for his research.) Larry feels the Supervisors are concerned that Ponderosa and other Lakes will follow our lead in asking for money for their projects. From the information he has, the money we are requesting is only on the increase in taxes in a given year; if money is taken from the schools, they have available to them option of requesting grant money. The question was asked about how much tax money goes to the county from Holiday Lake lot owners. Duane Selken thought Harold Vokoun had a number of $580,000 in tax money.
Bath house/camping Report: Wendy Schwab reported that the new Bathhouse and Shower hours begin September 16, 2007: Sunday - Thursday 8:00 A.M. to 8:00 P.M.; Friday and Saturday - 8:00 A.M. to 10:00 P.M. They new hours are already posted.
Junk vehicles - Wendy Schwab reported that Poweshiek County has an ordinance that regulates junk vehicles. We will go through them to handle junk vehicles in the Lake area. Someone needs to identify them and she’ll notarize them and send them into the County.
Nuisances - Tabled. It is being worked on.
By-Laws - Recommended changes were presented to the Board, who went through them and think those changes should be made. Amy Morrow made a motion to accept the By-Laws with the changes made, Audrey Brickman seconded, motion carried by unanimous vote.
Credit/Debit Card - It was decided to request $1000 limit on it. The authorized signatures will be Kris Kempf, Wendy Schwab, Larry Ehrig, and Duane Selken.
ATV Trails at Wesley Drive - Still working on the idea. The signs for that area have to be figured out.
Basketball stencils - The stencils are all in for the project. Amy Morrow said they will get it done in the next couple of weeks. Brian Nicholas will help with other volunteers.
Boat violation, Dan Agnew - This has been corrected. It was not his boat.
Shorelines - Already discussed.
Culvert on Tracy Drive between Bozo and Main Lake - Two bids for the work came in; It was decided to go with Faas at $9010. The two bids were close and Faas has special equipment needed for the job. Duane Selken suggested that another culvert has been discussed going into Bozo Lake across Tracy Drive and that should done at the same time. So far no bid has been submitted for the second culvert. Larry Ehrig made a motion to accept the bid for $9010 for this job, Charlie Aiels seconded, motion carried by unanimous vote.
Digital Camera - Wendy Schwab was advised to find the camera she wants. One is needed to take pictures of incidents and complaints made. A suggestion was made to make sure to get one with the date stamp.
Correct address - Duane Selken recommended that lot owners be reminded that they need to notify the office about address changes. They are responsible if a letter is sent to them and they did not get it because of the wrong address. Attorneys are working on the correct wording.
Landscaping - Attorneys are working on the wording to notify lot owners that they are responsible for the landscaping on their own lot. So if it rains, the lot owner is the responsible party for the draining of said water.
Transfer of ownership - Same as "Correct address" above.
Building permits - Request for Unit 5 Lot 10 (Heflin) has been checked and is okay. Larry Ehrig made a motion to accept the building permit for the garage, Duane Selken seconded, motion carried by unanimous vote.
Building permit request for Unit 5 Lot38 (Starkweather) has been checked and is okay. Charlie Aiels made a motion to accept the building permit for Starkweather’s permit, Amy Morrow seconded, motion carried by unanimous vote.
Injunction - Larry Ehrig explained the situation. Samuelson has been in two fights recently. He continues to be a menace to the Holiday Lake owners and their children and grandchildren. Larry is suggesting getting an injunction against him so that he could get to his own property, but the rest of the Lake would be off limits to him. Larry Ehrig made a motion to pass an injunction against Samuelson, Audrey Brickman seconded, motion carried by unanimous vote.
Gaynelle Conner - A letter is being sent to her stating that Maintenance removed a railroad tie from the culvert at her property on September 6. It further states that Maintenance is responsible for removing objects from the culverts left there by Mother Nature, but not foreign objects put there by any person.
Silt fence - Letters are being sent to notify Hall and Edelen to have silt fences put in at their property.
Culvert - Letters are being sent to notify Fix and Warnell that they need culverts in their ditches. They need to be 12" and only 40’ long. It needs to be dual wall plastic or steel.
Boat/ATV/Golf Cart Violations - Letters are being sent to notify Auxier, Blankenship, Freese, McMahon, Tietje of violations.
Building Regulations - Tabled.
Maintenance Work Orders - A lot owner needs to come to Maintenance and fill out papers detailing of any work needing to be done. This is to establish a paper trail.
Faas Construction Fleur Drive Bid - A Special Meeting was held to accept the Faas bid for $8593. This is more than originally planned on because of the clearing of the trees. NRCS will kick back $822.25 for that project.
Vadena Fisher - She donated a red maple tree. A thank you letter will be sent.
Fish rules - Gary Taylor reported that the Poker Run donated money for the fish fun. There is no accounting showing how much was collected or spent. Fish were put into the Lake and at the wrong time so they became food for previously put-in fish. We need to have and follow rules for when and who puts fish in. Charlie Aiels made a motion to pass a rule that all fish stocking has to go through the Board of Directors and the fish fund, Duane Selken seconded, motion carried by unanimous vote.
Fish structures - Kris Kempf reported that last year three of these were purchased. He has since found out that Arlen Faas will donate the center 5’. We just have to purchase the rest and can make 18 of them for $243.50 + tax. There will be one for each of the small lakes and three per each finger of the main lake. Larry Ehrig made a motion to spend $243.50 + tax for the 18 fish structures, Dale Howe seconded, motion carried by unanimous vote.
Dredge repair/replacement - The pontoons of the dredge are in desperate need of replacement. We can purchase four new pontoons for $9500 from a place in Wisconsin. If we ever want to sell the dredge, it will be more valuable with usable pontoons. Charlie Aiels checked into Metal Works, but he doesn’t think that would be any better. New ones would cost $30,000. Larry Ehrig made a motion to purchase the four new pontoons for $9500 if they fit our dredge, Charlie Aiels seconded, motion carried by unanimous vote.
Culvert at Lot 302 Unit 1 - This was previously talked about. They need 40’ of pipe, a T and standpipe. Duane Selken made a motion to purchase the materials for that culvert, Larry Ehrig seconded, motion carried by unanimous vote. Jim Clayton Jr. asked him to give the request for the amount of pipe needed, explaining that Clayton Construction business sells the pipe to the Association at cost.
Hayrack ride - will be October 13. Amy Morrow and Jim Clayton Jr. will have hayrack at Powell Shelter at 3:00 P.M. Other details have to be decided. Anyone who’d like to get involved is welcome.
2008 Per Mar Security - Tabled.
2008 Fireworks - Saturday, July 5, 2008. Rain date is Sunday July 6th.
2008 Annual picnic and meeting - August 16, 2008.
Newsletter - Tabled to next month. Wendy Schwab is waiting for wording from attorneys for some of the items.
Building permit Unit 6 Lot 103 - Maus Tabled. The Building Committee will look at it.
1. The monthly budget has a new format. Each month it will be available for people to study - in the office. It should be easier to understand.
Communication received by the Board:
Nancy Williams - Not present.
Kathy Kutzner - Not present.
Vadena Fisher - She sent a note of concern about meeting a golf cart with two very young drivers. Her concern is for the safety of children on golf carts. This concern will discussed later in the meeting.
Jay and Vickie Hoskey - A letter from them was read by Secretary Dale Howe and discussed. The letter expresses concern for the safety of the children who are too young and recklessly driving golf carts and ATVs. A special meeting will be held right after the regular meeting, since this was not added as an item on the agenda.
Donna Coburn - Not present.
Brad Maus - Not present.
Liz Allison - Liz spoke to some confusion because of a discrepancy between this year’s budget and last year’s. There seems to be a difference in the number of lots and it appears something is hidden. She is calling for an audit of the books by an outside source so that it would all be above board. Jim Clayton Jr. explained that he thought the new format for the monthly budget would take of people being able to see where money is coming from and to which projects it goes. He also asked her to give the Board the figures so that the two budgets could be compared. Another person from the audience said he’d been on the Board and he also believes an audit is not necessary.
Gary Taylor - already discussed under the fish rules item of the agenda.
Our next board meeting will be October 11, 2007, at 6:30 P.M.
Motion to adjourn was made by Duane Selken, seconded by Amy Morrow, motion carried by unanimous vote.
Meeting adjourned at 7:40
The meeting was called to order by President Jim Clayton Jr. at 7:50.
The topic was age and requirements for drivers of golf carts and ATVs.
Jim Clayton Jr. asked for a motion to pass a rule that the age requirement for operating all motor vehicles in the Holiday Lake Subdivision is 14 years old and up unless accompanied by an adult. As the discussion started, Daryl Magee, from the audience, stated that there is DNR rule about the ages of those vehicles on both private and public property. He thinks that should be researched and stand as the rule for Holiday Lake Subdivision. So the issue was tabled.
The meeting was adjourned.
Minutes were taken and typed by Dale Howe, Board Secretary.