Holiday Lake
Board of Directors Meeting
Thursday, February 14, 2008
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version of these
Minutes

Members in Attendance:
Jim Clayton, Jr., Charlie Aiels, Audrey Brickman, Dale Howe, Amy Morrow, and Duane Selken were present.
Larry Ehrig was absent.

President Jim Clayton Jr. called the meeting to order at 6:30 P.M.
Dale Howe read the Secretary’s report from January 10, 2008.
Jim Clayton Jr. read the Treasurer’s report as of December 31, 2007.
Audrey Brickman read the current bills.

Additions to the Agenda: Under Old Business add M, CPI Calculations: Under New Business add G, Interest on unpaid balance; H, Mailbox snow removal

Agenda: Charlie Aiels made a motion to accept the agenda with additions, Audrey Brickman seconded, motion carried by unanimous vote.

Hearings: None

Secretary Report Under Old Business, G, Change Holiday Lane to Lakeshore Drive. Under Communication received by the Board, C, Change Lot from 237 to 22 and Unit 6 to Unit 3.
Amy Morrow made a motion to accept the report with the changes. Duane Selken seconded, motion carried by unanimous vote.

Treasurer’s Report Dale Howe made a motion to accept the report as read, Audrey Brickman seconded, motion carried by unanimous vote.

Bills presented for payment: Charlie Aiels had questioned the Z Line repair if it included the Sander. It was only for the plow. Audrey Brickman made a motion to pay the bills, Amy Morrow seconded, motion carried by unanimous vote.

Maintenance Report: None

Community Building Report: None

Fish Report: None

Silt/Dredge Report: None

Rural Improvement Zone Report: None

Old Business:
A: ATV Trail - Audrey Brickman said that she would be getting more info on and pictures of the layout of those trails.
B: Vertical Blinds - Audrey Brickman had checked the catalog for prices and found that they ran $200 - $300 less than the original quote. They would not be an exact match, but are close. Amy Morrow made a motion to purchase less expensive blinds, Dale Howe seconded, motion carried by unanimous vote.
C: Covenants - Lake Attorney is working on these.
D: Pat Johnson - Unit 4 Lots 52, 53, standpipe - The property was purchased with the standpipe on it. Everything had been cleared verbally (per Arlen Faas) when the standpipe was originally placed there. No action to be taken now.
E: Dan Fix - driveway - A fourth letter will be sent asking for a progress report by March 1, 2008.
F: Russ Trimble - Building permit - Unit 6 Lot 237, Charlie Aiels made a motion to approve the building permit, Audrey Brickman seconded, motion carried by unanimous vote.
G: Maintenance Assistance - Marvin Herman - culvert - tabled until spring.
H: Poweshiek County Sanitarian - Gaddis septic has until June 15, 2008. A letter has been sent and given a deadline for the work.
I: Nuisance Complaints - Larry Ehrig and Duane Selken spoke with the Poweshiek County Attorney and letters will be sent to persons with junk vehicles or junk in yards.
J: Richard Samuelson - Civil Trial is set for July 31, 2008, His response to the Memorandum was presented to the Board. Holiday Lake Attorney William Olson will represent the lake. If it does go to trial, one or more board members will need to attend.
K: Glynis Worthington - Teen Dance on June 14th - Plan would be to get donations at the door. Amy Morrow suggested that we refer to the Community Building Committee and that the event could be a fund raiser, a family get-together and then the dance in the evening with a DJ. The board of directors could front the money. She also said that Rusty Clayton, member of the Ruritan Club had offered to come out and do some grilling and then share the proceeds. The Board could front the money. Jim Clayton Jr. will talk to her.
L: Dredge - Jim Clayton Jr. spoke with a gentleman that may be interested in buying it. We will not advertise it until we hear back from him.
M: CPI Calculations - JC Miller explained that it is a $10.00 increase from last year and we are still not caught up to where we could be. His recommendation is to slowly work up to where we should be. The figures are available in the office.

New Business
A: Banners - JC and Patty Miller donated banners for the North and South Entrances. They were on display in the room. TIP Rec. Electric will donate a pole and set it up for the banner at the North Entrance.
B: IA Water Workshop - Holiday Lake will host it on Friday April 4th from 5:00 p.m. to 9:00 p.m. and Saturday April 5th from 9:00 am. to 3 p.m. Bill Vileta asked if the Association would pay for the classes. Jim Clayton Jr. indicated that they would, depending on how many people were interested. It was recommended that the Water Quality Committee might attend.
C: Soccer Net - Darris and Phyllis Goerdt would like to donate a soccer net; it was decided that there was enough room for a "half court." They are requesting that maintenance set it in concrete. North of the Volleyball court was suggested, but then it was pointed out that with the new playground equipment being planned in that area that maybe the area near the baseball field would be better.
D: Bob Stevenson - Stand Pipe Unit 2 Lot 141 was not put in by the Lake Maintenance, so it is not a board issue. It is a problem between lot owners.
E: Annual meeting - August 16, 2008 - Meeting will be held around the noon hour. Exact time of dinner will be announced; the meeting will start at 12:30. Exact details will be announced later. Someone has been asking to make a reservation for the Community Building for later in the day.
F: Building permit - Unit 5 Lot 164 - March - Tabled until members of the Building Committee can look at it.
G: Interest on Unpaid Balance - Jim Clayton Jr. read the following Resolution:

RE: Interest on Unpaid Maintenance Fee Accounts
WHEREAS the Board of Directors of Holiday Lake Maintenance Company, responsible as it is, inter alia, for the maintenance of the commons at Holiday Lake and for the collection of fees from lot owners to fund its maintenance activities and WHEREAS some lot owners are chronically late in the payment of their maintenance fees when such fees are billed to them making the collection process unduly prolonged, expensive and unfair to the lot owners who promptly and timely pay their fees when billed it is therefore RESOLVED by the Board of Directors of Holiday Lake Maintenance company that maintenance fee accounts which remain unpaid 30 days following their billing shall accrue simple interest at the rate of 1% per 30 day period of delinquency, such interest to be applied to the account on the first day of the month on the first day of each delinquent 30-day period. The interest shall be applied to the unpaid balance of the account.
JC Miller asked if it goes against the Usury Law. Resolution was tabled until the Holiday Lake Attorney is contacted to ask about this.

H: Mailboxes and snow removal - Lot owners are responsible for removing the snow from around mailboxes. Notes from the mailman have been left in the mailboxes. This has been posted on the website.

Communication received by the Board:
A: JC Miller - Playground Equipment. JC Miller presented plans for wooden Truck, Tractor and Wagon. Fran McAtee, JC Miller and Bill Vileta have volunteered their time and talents to make them if the board would purchase the materials needed, estimated to be less $1000. Audrey Brickman made a motion to cover the costs for the materials, with donations accepted, Duane Selken seconded, motion carried by unanimous vote. Duane Selken then presented a sign that would be installed at the new Train site - “J & P Railroad.”

Our next board meeting will be March 13, 2008, at 6:30 P.M.

Motion to adjourn was made by Charlie Aiels, seconded by Duane Selken, motion carried by unanimous vote.
Meeting adjourned at 7:22 P.M.
Minutes taken and typed by Dale Howe, Board Secretary.
Dale Howe - Holiday Lake Board Secretary
Attest to: Jim Clayton Jr. - Holiday Lake Board President