Board of Directors Meeting
Thursday, March 13, 2008
Members in Attendance: Jim Clayton, Jr., Charlie Aiels, Audrey Brickman, Dale Howe, Amy Morrow, and Duane Selken were present. Larry Ehrig was absent.
President Jim Clayton Jr. called the meeting to order at 6:31 P.M. Dale Howe read the Secretary’s report from February 14, 2008. Audrey Brickman. read the Treasurer’s report as of January 31, 2008. Audrey Brickman read the current bills. Everyone was reminded to sign in on the attendance sheet.
Additions to the Agenda: Under Old Business delete Q: Under New Business add C, Boat Ramps; D, Barb Nagel ATV letter; E, Charlie Aiels and Connie Roepke playground equipment donation; F, Audrey Brickman and Christine Bounds, Banner donation.
Agenda: Duane Selken made a motion to accept the agenda with additions, Charlie Aiels seconded, motion carried by unanimous vote.
Secretary Report Under Old Business, K, move the sentence that begins ”Rusty Clayton . . “ to the end of the paragraph. Under Communication received by the Board, A, the second sentence should begin “JC Miller, Fran McAtee, and Bill Vileta have volunteered . . . “ Charlie Aiels made a motion to accept the report with the changes. Amy Morrow seconded, motion carried by unanimous vote.
Treasurer’s Report Dale Howe made a motion to accept the report as read, Duane Selken seconded, motion carried by unanimous vote.
Bills presented for payment: Audrey Brickman made a motion to pay the bills, Dale Howe seconded, motion carried by unanimous vote.
Maintenance Report: Kris Kempf reported that hopefully the plowing of the roads is done. He has dumped rock in a couple of places. The dump truck is currently in the shop for repair. He hopes to have it back next week. Then new rock will be spread. He has worked on refurbishing the Holiday Lake sign.
Community Building Report: Steve Link reported that the sheet rock is all in. The insulation is finished. On March 27th and 28th Sherry Witte’s Home Decorating Business is donating labor and materials for the flooring in the kitchen, men’s bathroom, hallway, utility room and store room. Ron and Kelly Ellis are putting ceramic tile in the women’s bathroom, the floors and the walls up 3 feet from the floor; they are donating all of that.
Fish Report: None
Silt/Dredge Report: Duane Selken reported that there has been a person interested in buying our dredge. The asking price is $65,000 and they are waiting to hear from him.
Rural Improvement Zone Report: None
A: ATV Trail – Wesley Drive It has been determined that we will not have posted trails, as one lot back there does not belong to the Association. The Board will be unable to get permission from that party to use that land.
B: Covenants – Lake Attorney is working on these, and we are waiting for his answer.
C: Pat Johnson – Unit 4 Lots 52, 53, standpipe - It was decided at the last meeting.
D: Dan Fix – driveway - A fifth letter will be sent and was read by Jim Clayton Jr. We are asking for a reply by April 1, 2008
E: Maintenance Assistance – Marvin Herman – culvert – Still tabled, waiting for Spring weather.
F: Poweshiek County Sanitarian – Gaddis septic deadline is June 15, 2008. The Sanitarian has been notified, as has been Gaddis.
G: Nuisance Complaints – All paper work as been handed over to Poweshiek County; they will handle the issue, as the Board has no ”bite” on this issue.
H: Richard Samuelson – Civil Trial will be July 31, 2008. Because of his violent acts against other Holiday Lake members, the Association is requesting an Injunction against him. If guilty, he will not be allowed on Holiday Lake property, except for access to his own property.
I: Glynis Worthington – Teen Dance She requested having a teenage dance; it is being changed some to include a fundraiser. Depending on the availability of a DJ, it will be sometime in June.
J: Dredge – As already discussed, we have a possible buyer.
K: Annual meeting – August 16 It will be at 12:00 noon. The earlier time was chosen with the hope that we will have a more orderly meeting, less fueled by alcohol.
L: Building Permit – Unit 5, Lot 164 It was okayed by Board members. Charlie Aiels made a motion to approve the permit, Duane Selken seconded, motion carried by unanimous vote.
M: Resolution: Interest on Unpaid Maintenance Fee Accounts. Audrey Brickman read the Resolution, which has been approved by our attorney.
RE: Interest on Unpaid Maintenance Fee Accounts
WHEREAS the Board of Directors of Holiday Lake Maintenance Company, responsible as it is, inter alia, for the maintenance of the commons at Holiday Lake and for the collection of fees from lot owners to fund its maintenance activities and
WHEREAS some lot owners are chronically late in the payment of their maintenance fees when such fees are billed to them making the collection process unduly prolonged, expensive and unfair to the lot owners who promptly and timely pay their fees when billed it is therefore
RESOLVED by the Board of Directors of Holiday Lake Maintenance company that maintenance fee accounts which remain unpaid 30 days following their billing shall accrue simple interest at the rate of 1% per 30 day period of delinquency, such interest to be applied to the account on the first day of the month on the first day of each delinquent 30-day period. The interest shall be applied to the unpaid balance of the account.
Audrey Brickman made a motion to accept the Resolution as read, Charlie Aiels seconded, motion carried by unanimous vote.
A: Employee’s health insurance. This would be one of the benefits; the Board is still working on the best way to handle it.
B: Loan – Community Building Jim Clayton Jr read the Loan Decision made by the Board. The Board of Directors met a couple of times with the Community Building Fund-raising Committee to figure out a plan to complete the community building in a timely fashion, so it can be rented out. Holiday Lake is currently paying all the insurance and utilities that the building requires. Having an unfinished/nonrentable building doesn’t do anyone any good. An itemized list of what was required to complete the building was reviewed. It was determined that $50,000 would complete the project. The Board of Directors, along with the two committees, decided the best approach is to have the Holiday Lake Association loan the $50,000 for the completion of the building. The loan will be paid back to the Association through the continuation of fund drives. The fund-raising committee has promised to continue having fund drives until the loan is completely paid back. The loan payback will begin on December 1, 2008. All of the money raised up to that date may be retained for building extras or applied toward the loan pay-off. All funds raised after December 1, 2008, will go directly toward the loan pay-off. There was some discussion of rumors of the way the loan was being handled and the amount of the loan. It was also pointed out that with 805 lot owners, only 126 have donated $100.00 or more to the Building Fund. This is only 15% of lot owners. The hope is that with the Bake Sale on May 24th and an Open House on May 25th, people will see the great benefit to donating. This information will be put on the WEB site. Charlie Aiels asked if this was the time that the Committee will hand their books over to the Board for management; Jim Clayton Jr said that has not been decided yet. Audrey Brickman made a motion to loan $50,000 to the Building Management Committee, Amy Morrow seconded, motion carried by unanimous vote.
C: Boat Ramps Many 4-wheelers and snowmobiles are using shorelines to access the frozen lake. These actions are hard on the properties, as well as damaging shore-line controls. Also they’ve been using the dams between Andy’s Lake and the main lake and between Bozo Lake and the main lake to access the ice. Those should be treated like the main dam, with no vehicles on them. Duane Selken made a motion to rule that vehicles should access the frozen lake only at the boat ramps or from their own personal beach fronts, Charlie Aiels seconded, motion carried by unanimous vote.
D: Barb Nagle – ATV letter On Sunday, March 9, her son’s were observed driving an ATV around the bath house and around the playground equipment on the beach. No damage was done; however it is a violation to drive in that area. This is the first letter, given as a warning. The next notice will be of a $75 assessment.
E: Charlie Aiels, Connie Roepke donation They donated $100 toward a truck being built as playground equipment. Thank you to them.
F: Audrey Brickman, Christine Bounds banners They donated two banners for the new decorative entrance signs. Thank you to them.
Communication received by the Board:
A: Connie Sjerven – Easter Egg Hunt – Saturday, March 22 - Powell Park. She and her association will sponsor the Egg Hunt. It will be at the Powell Park Shelter at 1:00. There will be prizes. Kris Kempf added that the Bath House will not be open, as more cold weather in the future might freeze the pipes.
B: Bill Vileta - IAWATER This was discussed in Old Business.
C: Pauline Hampton – complaint – Dog loose She sent a letter stating that the Beatty’s dog was loose and running around in her yard. The Board will send a letter to Beatty’s as a warning.
Our next board meeting will be April 10, 2008, at 6:30 P.M.
Motion to adjourn was made by Amy Morrow, seconded by Audrey Brickman, motion carried by unanimous vote.
Meeting adjourned at 7:10 P.M.
Minutes taken and typed by Dale Howe, Board Secretary.
Dale Howe – Holiday Lake Board Secretary
Attest to: Jim Clayton Jr. – Holiday Lake Board President