Board of Directors Meeting
Thursday, April 10th, 2008
Members in Attendance:
Jim Clayton, Jr., Charlie Aiels, Audrey Brickman, Larry Ehrig, Dale Howe, Amy Morrow, and Duane Selken were present.
Vice-President Audrey Brickman called the meeting to order at 6:33 P.M.
Dale Howe read the Secretary’s report from March 13, 2008.
Larry Ehrig read the Treasurer’s report as of March 31, 2008.
Larry Ehrig read the current bills.
Everyone was reminded to sign in on the attendance sheet.
Additions to the Agenda: Under New Business add G, Newsletter; H, Fireworks.
Agenda: Duane Selken made a motion to accept the agenda with additions, Dale Howe seconded, motion carried by unanimous vote.
Secretary Report Change date of last month’s Treasurer’s Report to 2008 from 2007. On page three, New Business, Letter B. To the sentence that ends, “only 126 have donated to the Building Fund”, add “That 126 people gave $100 or more. That represents 15% of the lot owners.” Jim Clayton Jr. made a motion to accept the report as corrected, Amy Morrow seconded, motion carried by unanimous vote.
Treasurer’s Report Amy Morrow asked about money spent for the Community Building being in the budget. Duane Selken explained that it had been in an escrow account for that purpose. Dale Howe made a motion to accept the report as read, Amy Morrow seconded, motion carried by unanimous vote.
Bills presented for payment: Duane Selken clarified that the Showroom Auto bill was for spraying the box to protect the new truck and the Triple B repair was for hydraulics on the truck. Jim Clayton Jr. made a motion to pay the bills, Duane Selken seconded, motion carried by unanimous vote.
Maintenance Report: Jim Clayton Jr. reported that Kris Kempf has resigned; his last day is Friday, April 11. An ad for the job is being placed in the paper; new applicants will be reviewed by the Board on April 19.
Community Building Report: Kim Pendarvis reported that all the painting is completed; the plumbing has arrived, the electrical is almost finished; the lighting was ordered that day. Ron Ellis is working on the tile in the Ladies’ restroom. Kim also gave a report for the Community Building Management Committee. It has been decided to allow groups to use it on weekdays if no one has it reserved. This is for people visiting, having coffee together, playing cards, etc. They will put out a donation can at these gatherings. Listed rental prices and arrangements: rental fees are $75/day on weekdays + $25 for kitchen; weekends will be $175/day + $25 for kitchen. This information is on the WEB site, along with what days are considered holidays. The attorney has the Rental contract now and is making corrections. Some Board members are going to meet with him and clear up the language so that it is correct. Kim also mentioned some of the planned events: Bake Sale, Community Center Open House, Lake-wide garage sales, Silent Auction, Lake-wide dance, Independence Day celebration, Ruritan Grill Night, Loop the Lake Fun Run/Walk, Pancake breakfasts, Famous Dave’s Rib catered dinner, Phat Daddy’s catered dinner. See the Web site and the Newsletter for more details. The donor form will also be in the Newsletter again.
Fish Report: Dick Osborne reported a call from Darryn Abben proposing that the $750 from the poker run be given to the Fish Fund for crappies with the understanding that the Board will match those funds for April 10, 2008 Board minutes continued additional crappies. Duane Selken read names of people who had donated last Fall and had not gotten matching funds. Jim Clayton Jr. said that he and several others had given money to the Poker Run for the fish fund with the understanding that it would be used for that. He said people would not think it was fair for Darryn to hold back the money. Charlie Aiels said that he had asked Darryn at a previous meeting to donate the money to the Fish Fund and was refused. No motion was made on the matter. The current price for crappies is $0.50/ 2-4 inch crappie. The Board is encouraging Darryn to bring the money in to be put into the fish fund. Dick then passed out a couple of articles about redear sun fish, which he and Gene Prusha think would be a good idea for Holiday Lake. They grow to be four pounds, bigger than the blue gill. They are good eating, besides breaking the cycle of worms. Dale Howe asked how it broke up the cycle of the worms. It was explained that a snail forms from worms brought in by ducks and geese. Then the fish eat the snails, which make them undesirable for eating. The fish committee will discuss getting some at their next meeting.
Silt/Dredge Report: Duane Selken reported that he had gotten a call from someone who had looked at the dredge. He wants to come and take a sample of the hydraulic oil. He took two pictures and is impressed with it. He is definitely interested.
Rural Improvement Zone Report: Larry Ehrig and Harold Vokoun will try to get hold of state representatives to let them know of the problem we are having getting the money approved by the County Supervisors. JC Miller offered to help, as he knows these legislators also. It was suggested that we invite these legislators to the Lake sometime after the Legislature Session is over, give them a tour and explain the concerns of Holiday Lake owners. It was also suggested that we get the legislators that were in office at the time that the Law was passed. It was decided to have no Media at this meeting. Perhaps someone should be calling Holiday Lake owners who are registered voters and let them know about the Supervisors running for office.
Water Quality: Bill Vileta thanked the Board for the opportunity to take the IAWATER class held on Friday April 4 and 5th . Five people from Holiday Lake completed the class. It was an outstanding presentation and well attended. The water from the Lake at the crick north of the spillway was tested and did well. A question was raised about the South Boat Dock and it was reported that it just gotten dipped in August or September and the silt was hauled away. There was a discussion of having signs at the Boat Docks about cleaning of boats that have been in other lakes. The request was for signs, 2’ x 3½‘. Having a water station at the boat docks was discussed, but decided against. Jim Clayton Jr. made a motion to pay for the signs, Dale Howe seconded, motion carried by unanimous vote. Bill Vileta also suggested more testing of the water, e.g. the day after a heavy rain and the day after the Fourth of July weekend. The process was delegated to Bill Vileta, with Larry Ehrig requesting at least a monthly test of the Lake water. It is a good idea to record the water quality with the DNR. Bill also asked about the owners who have shore lines that are not up to code. It was explained that they were all sent letters, giving them until June 15 to come into compliance. There will be a meeting of the Water Quality Committee on April 24 at 7:00 at Connie Sjerven’s house and on the last Thursday of every month thereafter. Everyone is welcome.
A: Covenants – Lake Attorney is working on these, and we are waiting for his answer
B: Dan Fix – driveway - The Board is still waiting for a reply from on where his certified lot lines are. Jim Clayton Jr. said they were taking pictures of the situation as it is now.
C: Maintenance Assistance – Marvin Herman – culvert – Still tabled, waiting for Spring weather.
D: Poweshiek County Sanitarian – Gaddis septic deadline is June 15, 2008. The Sanitarian has been notified, as has been Gaddis.
E: Nuisance Complaints – All paper work as been handed over to Poweshiek County.
F: Richard Samuelson – Civil Trial will be July 31, 2008.
G: Glynis Worthington – Teen Dance June 28 from 7:00 PM to 12:00 midnight - This has been changed to be a general fundraiser. All Lake people are invited. There will be good music there; donations will be taken at the door.
H: Dredge – As already discussed, there is someone interested in buying.
I: Doug Sanden – Unit 5. Lot 182 - The Board has requested that he submit his certified lot lines.
J: Tracy Drive and Franklin Road projects - Duane Selken reported that Manatts submitted a bid $43,907.10 to fly ash both roads and to seal both for $8000 in 2009. This had been budgeted for $60,000. The $8000 would be put into escrow so that it is available next year. Larry Ehrig made a motion to accept the bid with $8000 put into escrow for sealing in 2009, Charlie Aiels seconded, motion carried by unanimous vote.
A: Darrell and Linda Wyss, Dean and Laurie Payne – donation for the playground equipment. They donated $125 toward the materials needed for the new wooden truck, tractor, and wagon. Thank you to them.
B: Tables and chairs – community center There had been $5000 budgeted for playground equipment. We could take $4000 from that for 13 round tables and 125 chairs needed for the Community Building. Jim Clayton Jr. made a motion to purchase the tables and chairs, Amy Morrow seconded, motion carried by unanimous vote. There is a need for donations for more chairs. (We currently have 30 chairs that can be used at the Center.) Connie Roepke said that she had heard that in the Cedar Falls area, there is some playground equipment sitting in a warehouse waiting to be demolished. Perhaps Holiday Lake could get those pieces. Kathy Bennett mentioned that there is playground equipment in Chelsea that is being disposed of because the school closed. Holiday Lake could use it up by the camping area.
C: Bob and Dale Howe – donation entrance banners. Thank you to them.
D: Balance Sheet – The Balance Sheet has never been changed to reflect the change to accrual accounting three years ago. To correct this, an adjustment needs to be made to the balance sheet by transferring $176,597.46 to the Owners’ Prepaid Balance account from the Retained Earnings account. Larry Ehrig made a motion to transfer that entry in order to correct the balance sheet, Duane Selken seconded, motion carried by unanimous vote.
E: Harlan Neuendorf camper – Jim Clayton Jr. read a letter being sent to him notifying him of a $75 assessment made against his account because his camper was brought into the Lake area before April 1. Jim Clayton Jr. made a motion to send the letter, Larry Ehrig seconded, motion carried by unanimous vote.
F: Jim Patten letter – He had sent a letter stating he was not paying all of his fees because he had to clear his own road. A Notice is being sent to him informing him that he needs to pay the total charges by May 1, after which time an assessment will be added to his account. Charlie Aiels made a motion to send the letter, Larry Ehrig seconded, motion carried by unanimous vote.
G: Newsletter – The draft of the next Newsletter was given to the Board members asking them to please read and submit changes, if necessary.
H: Fireworks – Last year’s fireworks cost $10,000. If we want that company again, we need to prepay. Charlie Aiels made a motion to order the same show as last year from the same company, Amy Morrow seconded, motion carried by unanimous vote.
Communication received by the Board:
A: Larry Pendarvis – Tracy Drive and Bozo Pond dam – Larry has a concern that recreational vehicles are being driven on that dam during the entire year. Destruction of property is evident on several lots in that area. He is also concerned for the safety of those drivers. He would like to see a barrier placed on the dam to prevent vehicles from driving there and damaging the dam. He would like to see signs placed on the dam also. This is also true of the dam between Andy’s Lake and the main Lake. Everyone needs to police the area and report violations. There will be something in the Newsletter and on the WEB site warning people to watch for these violators.
B: Duane Popenhagen had come late to the meeting because of water across the road in front of his place; the water is going straight across the road and putting clay right into the Lake. There is a lot up the road from that spot that has dirt (clay) exposed and it is not fenced off properly.
Our next board meeting will be May 8, 2008, at 6:30 P.M.
Motion to adjourn was made by Amy Morrow, seconded by Duane Selken, motion carried by unanimous vote.
Meeting adjourned at 8:00 P.M.
Minutes taken and typed by Dale Howe, Board Secretary.
Dale Howe – Holiday Lake Board Secretary
Attest to: Audrey Brickman. – Holiday Lake Board Vice President