Board of Directors Meeting
Thursday, July 10, 2008
Members in Attendance: Charlie Aiels, Audrey Brickman, Jim Clayton, Jr., Larry Ehrig, Dale Howe, Amy Morrow, and Duane Selken were present.
President Jim Clayton Jr. called the meeting to order at 6:31 P.M.
Dale Howe read the Secretary's report from June 12, 2008.
Larry Ehrig read the Treasurer's report as of June 30, 2008. Larry noted that included in the Bank Account balance was the $52,500 from the sale of the dredge that is really in a sweep account. It's getting the best interest in this account.
Larry Ehrig read the current bills.
Everyone was reminded to sign in on the attendance sheet.
Additions to the Agenda: Under Old Business add F, Surveying; G, Marie's Park; under New Business add J, Fun Run; under Communication Received by the Board add C, Bill Vileta, tube from Holding Pond; D, Richard Cook, Vandalism; E, Connie Roepke, golf cart no lights.
Agenda: Duane Selken made a motion to accept the agenda with additions, Audrey Brickman seconded, motion carried by unanimous vote.
Secretary Report Under Committee Reports: Rural Improvement Zone, change "$543,000 on dredge labor" to "dredge and labor"; under New Business B, add "bid" to "accept Manatts'", New Business H, change "attorney was sent" to "attorney sent"; New Business, I, change "wired for that" to "wired for exterior lighting." Under Communications Sent to the Board, C, add "said that" after Larry Ehrig. Duane Selken brought up a response to a matter from the last meeting's minutes. Audrey Brickman made a motion to add Marie's Park to the Agenda at Old Business G, Amy Morrow seconded, motion carried by unanimous vote. Charlie Aiels made a motion to accept the minutes as corrected, Duane Selken seconded, motion carried by unanimous vote.
Treasurer's Report JC Miller added the comment that the monthly financial sheet is off by $146 because of the placement of the dredge money income and because the roads were not completed in June as expected. Audrey Brickman made a motion to accept the report as read, Amy Morrow seconded, motion carried by unanimous vote.
Bills presented for payment: Dale Howe made a motion to pay the bills, Duane Selken seconded, motion carried by unanimous vote.
Maintenance Report: Duane Selken read Darrin Ehret's report. Darrin has done road work of patching, grading and hauling several tons of gravel; he has cut ditches, but has found that some lot owners are putting sticks and debris in them. Marvin Herman adjusted the backhoe bucket for cleaning ditches; the Dixon mower and the John Deere 5400 needed more repairs. Marvin Herman has sighted a cougar and Mike Ryan with the DNR came out, looked at some tracks and said they could have come from a small cougar. Darrin suspects someone has left meat out for the animal. Darrin also listed some areas of concern: there was graffiti at the Ryan park restrooms and the Powell park bathroom door, and someone has again driven through the baseball field; nasty garbage, including human waste, is being mixed in with the redeemable cans; he'd like a shed added to the property for the sorting of these cans. Darrin is requesting a new Stihl power pole saw; the current saw is not designed for commercial use and is not running right. A new shower timer is needed; the nonfunctioning one is not repairable and parts are not available. He would also like the Board to consider renting uniforms for maintenance employees. Amy Morrow reported having received a compliment that Darrin had hung new shower curtains in the women's bathroom.
Bathhouse/Shower Report: None
Community Center Report: Kim Pendarvis reported that the kitchen cupboards are not yet in. The bathroom partitions for the bathrooms are in and have to be installed. The Center was used for a dance on June 28th. The 4th of July activities earned $300. There will be a Famous Dave's dinner July 26; tickets have to be purchased by July 20. The Ruritan barbecue is coming up.
Fish Report: None
Silt/Dredge Report: Duane Selken reported that the next meeting is August 2, 2008, at 9:30. They meet every first Saturday and everyone is welcome.
Rural Improvement Zone Report: Harold Vokoun reported that disappointingly, no one showed up for the planned meeting. The planners then invited Betty DeBoef and Tom Riley to come for a tour of the Lake. They were impressed with all that had been completed and recommended that we go to Des Moines to the ombudsman's office. Someone there would then talk to the County Board of Supervisors. Harold went to Des Moines on July 9 and felt the person there was noncommittal. More contact will be made.
Water Quality: Bill Vileta reported that the water at the base of Fleur Drive is not good. The DNR has said they will come out some time this month. The Committee got a kit for testing and it had showed "bad." The water is contaminated and not good for drinking. Jim Clayton Jr. said that he's received several pages of report on the water quality, but there is no key for interpreting them. Bill said that he would try to get an explanation of the numbers. Amy Morrow asked if the bad results at Fleur Drive had been expected and he replied that yes, it was. He pointed out that that doesn't mean the whole Lake would read the same. Sometime there is a big difference in the water quality from spot to spot. The real problem is getting different interpretations from different personnel who come out from the DNR. Dale Howe asked what we can do to improve the water quality in places that test bad. Bill said the DNR has to help us with that; some at the DNR think we don't have to be concerned because the quality is good enough.
Nominating Committee: Kim Pendarvis reported that the Unit 5 representative on the committee is Deb Hershey. There are no other candidates at this time. Anyone who comes forward now will not be in the newsletter, but there is a Meet the Candidates event on July 19th, 9:00 - 10:00.
A: Covenants - Lake Attorney is still working on these.
B: Dan Fix - driveway - The Lake Attorney is still working on the issue.
C: Poweshiek County Sanitarian - Gaddis septic deadline was June 15, 2008. The Sanitarian has indicated that he is coming out to the Lake.
D: Nuisance Complaints - All paper work concerning the junk cars has been faxed to Mike Mahaffey. The Board will continue to try to get the County to move on the issue. Larry Ehrig said he was told that Mike Mahaffey and Carroll Smith the Sanitarian want to present the issue on the same day and have not come up with a time to do that.
E: Signs - "No motorized vehicles" - for dams - The signs are being ordered. There will be six of them between the two ponds.
F: Surveying - Duane Selken reported that Marie's Park was surveyed and the lines will get marked. The area by the Shelter House also was surveyed in order to keep lot owners from doing the mowing on Lake lots. Letters will be sent to affected lot owners.
G: Marie's Park - Duane Selken reported that the reason the Association lots around Andy's Lake had not been mowed was that lot owners had rock and landscaping block at the end of Angler Court, blocking access to the area by the bat wing mower. When they were removed, rainy weather had set in, which delayed the mowing more. It is now mowed.
A: Darrin Ehret - time-off request Darin requested days off: 7/17, 7/25, 7/28. He has accumulated enough time for that request. Larry Ehrig made the motion to approve those days off, Charlie Aiels seconded, motion carried by unanimous vote.
B: Tree removal form - The new form was explained. If an owner has paid all fees and has a good reason for cutting them down, it will be approved. Cutting trees to sell wood for profit is not allowed. It requires a board member signature.
C: Security sign-in/out sheet - This new form takes care of in/out times for Per Mar and mileage.
D: Complaints - The Board reviewed the complaints so letters can be sent out. There were several from the 4th of July weekend, including vandalism, damage, sticker, etc.
E: Fireworks donations - Wendy Schwab reported that $5000 was collected for the Fireworks at the two gates. There had not been any volunteers the last hour, which probably would have brought in even more.
F: Donation - Brooklyn Ambulance, Brooklyn Fire Department - They had both come out for the Fireworks Show. Charlie Aiels made a motion to give Brooklyn Ambulance and Brooklyn Fire Department each $175, Audrey Brickman seconded, motion carried by unanimous vote.
G: Building Permit Unit 2 Lots 245, 246 - Lidtke The plans are okay. Charlie Aiels made a motion to accept the permit for Unit 2 Lots 245, 246, Larry Ehrig seconded, motion carried by unanimous vote.
H: Fence at Beach - Someone ran over at; swift action will be taken as the license plate numbers were noted. A corporate assessment will be levied; perhaps law enforcement will also be involved.
I: Fun Run - Dale Howe reported that the 5K run/walk is scheduled for Saturday, August 30, 8:00 am. She showed on a map the route that would comprise the 5K distance. Participants will gather at Powell Shelter. The run will go up North Lakeshore Drive.
Communication received by the Board:
A: Katie Tomlinson - Security Katie first wanted to thank the Board for the use of the Community Center for the July 4th activities. Katie expressed concern about the enforcement of rules at Holiday Lake. She wonders why Security can't do something about the violators. Over the weekend Katie was approached by a third party, that alleged that she had approached a Per Mar employee with a problem and his answer was "What do you want me to do about it?" If criminal acts occur, they need to be reported to the Sheriff. Corporate assessments are informal; they need to be immediate. There followed a long discussion of the types of violations occurring, the jurisdiction of the Board, and the fact that Holiday Lake is a private association.
B: Larry Pendarvis - Age violations Larry requested that the new signs prohibiting traffic at the dams be put right on the dams. He is still asking for some type of barrier that would prevent riders from going up and down the dams. Larry then presented a proposal that a movement called "Take back the Lake" be started by having volunteers man check points in several places all at the same time. They would look for sticker violations, safety flags, and age violations. There was a discussion of the factors involved in such a task.
C: Bill Vileta - Holding pond He thinks a holding pond should be installed on his lot so that the water and mud coming down from another lot would be trapped. This water is not coming from the current holding pond across the road. He suggested that the Board contact Brian Edelen and request that he put in more silt fence. Kim Pendarvis mentioned that another spot that has mud running down the road is Lot 210 after doing some construction there.
D: Richard Cook - Fireworks Richard was requesting that we put a curfew on the individual fireworks. He called the Sheriff's office one night and the deupty did nothing to stop them even though the fireworks were very close to his car. Various Board members responded that we've tried to get the Sheriff to act out here at the Lake. It was pointed out that there have been a couple of drug busts at the Lake, one just last week. There followed a discussion of other violations that don't get stopped, including speeding around on ATVs. The Board is trying hard to stop violators. It was pointed out that we had a file of warning letters for 4th of July weekend violations that were being sent out, citing violations and corporate assessments. If people do not pay the assessments, then the Board can go to the Law. This is a private association, so the Sheriff doesn't have jurisdiction over the Lake regulations. Mrs. Cook returned to the discussion of the fireworks and stated that she would be taking note of the violators and coming to the Board with those. The response was that she should call the Sheriff for illegal acts.
E: Connie Roepke - Golf cart, no lights A golf cart driven by adults and with no lights almost ran into her car Sunday night at the beach dock area.
Our next board meeting will be August 14, 2008, at 6:30 P.M.
Motion to adjourn was made by Charlie Aiels, seconded by Duane, motion carried by unanimous vote.
Meeting adjourned at 8:30 P.M.
Minutes taken and typed by Dale Howe, Board Secretary.
Dale Howe - Holiday Lake Board Secretary
Attest to: Jim Clayton - Holiday Lake Board President
The meeting was called to order by board member Duane Selken at 9:30 am.
Members in Attendance: Charlie Aiels, Larry Ehrig, Amy Morrow, and Duane Selken. Absent were Audrey Brickman, Jim Clayton Jr., and Dale Howe.
The meeting was called to meet with the Water Quality committee that had met with the DNR and NRCS Tuesday, June 24, 2008. JC Miller reviewed with the Board what took place at that meeting.
There was a discussion of what to do about Bozo Lake and Andy's Lake. A work boat might be used. Bill Vileta reported that the DNR has a gauge that checks for spikes in phosphate and detergent levels. The Committee wants the Board to vote on the issue of having the DNR do the testing of the main Lake and Bozo Lake and Andy's Lake. Duane Selken made a motion to allow the DNR to come and take the samples, Charlie Aiels seconded, motion carried by unanimous vote. Duane Selken called Audrey Brickman and personally contacted Jim Clayton Jr. and both voted in favor of the motion.
Motion to adjourn was made by Duane Selken, seconded by Amy Morrow, motion carried by unanimous vote.
Meeting adjourned at 10:00 am.
Notes taken by Duane Selken and typed by Dale Howe.